Sunday May 20 , 2012
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Web Content Management Systems (CMS)

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Common features found in  CMS  may be:

  1. Automated templates
    Create standard output templates (usually HTML and XML) that can be automatically applied to new and existing content, allowing the appearance of all of that content to be changed from one central place.
  2. Easily editable content
    Once content is separated from the visual presentation of a site, it usually becomes much easier and quicker to edit and manipulate. Most WCMS software includes WYSIWYG editing tools allowing non-technical individuals to create and edit content.
  3. Scalable feature sets
    Most WCMS software includes plug-ins or modules that can be easily installed to extend an existing site's functionality.
  4. Web standards upgrades
    Active WCMS software usually receives regular updates that include new feature sets and keep the system up to current web standards.
  5. Workflow management
    Workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, a content creator can submit a story, but it is not published until the copy editor cleans it up and the editor-in-chief approves it.
  6. Document management
    CMS software may provide a means of managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction.
  7. Content virtualization
    CMS software may provide a means of allowing each user to work within a virtual copy of the entire Web site, document set, and/or code base. This enables changes to multiple interdependent resources to be viewed and/or executed in-context prior to submission.

Real world examples

Let us take as an example two leading CMS systems, Joomla from the open source world, and MS SharePoint from proprietary systems. They both offer good methods of managing user base and user roles, sharing and uploading of various types of web content.

  • Joomla is excellent on features  1,2,3,4
  • SharePoint is excellent on features 2,3,5,6,7.

If one wants to manage web content, he is likely to use one of them, or a similar system.

What they lack

  • Web conferencing capabilities.
  • Course enrollment and management.
  • SCORM compliant sharing of learning materials.
  • Exams and grading.

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